Intelligent Telematics (Europe) Limited Privacy Policy (Updated May 2018)

Intelligent Telematics (Europe) Limited and our Affiliates (please see below for details) (“we” or “us”) respect the privacy of the users (“User” or “you“) of its services and  its website www.intelligent-telematics.co.uk (“Website“). We are committed to protecting the information we collect and/or which is disclosed to us by our Users. We have established this Privacy Policy, to explain what information we collect and how it is used. The guidelines contained in this Privacy Policy apply to your use of the Website and the services we provide to you (“Our Services”). We do not sell or rent your Personal Information (as defined below) under any circumstances and we do not share your Personal Information with third parties, except as provided in this Privacy Policy, or without your consent or as compelled by law

Please read this Privacy Policy carefully. By using or viewing the Website or using the Our Services, you agree to the terms and conditions set forth in this Privacy Policy, including the collection and processing of your Personal Information. If you disagree to any term provided in this Privacy Policy, you may not use the Website and/or Our Services .

Personal Information is described in UK data protection law, as information that can be used on its own or with other information to identify a living individual.

Privacy Policy for use of our public Website

This section explains what Personal Information Intelligent Telematics collects and how it uses, stores and protects the information gathered from its Website. By using and visiting the Website, you agree to this Privacy Policy and the uses made of your Personal Information as set forth in this Privacy Policy (as amended by us from time to time).

Collection and Use of Information

Clients or prospective clients provide us with information.  Typically, Intelligent Telematics does not collect Personal Information about you unless you choose to provide it to us through an online form, via e-mail, or you are accessing client-specific, secure content via Our Services (see below). We will use this information for the purposes detailed below and will store it for a reasonable time for legitimate business purposes.

Our Website also automatically creates logs regarding your visits to our Website, such as features that you use, the actions that you take, and the information that you access. We generally use this information in statistical and aggregate formats to assess the effectiveness of our Website and to better understand the ways the Website is being used. We process this data so we can monitor and analyse how our website is used so we can improve our website and our services.

 

We may process the following data about you:

What Personal Information might you supply to us?

How and why we process your Personal Information:

Registration Information: Information you provide when you register to try our products and services and to receive information from us about our products and services.  You will also provide information to us  when you report a problem with our website. The information you give us may include your name, company name, e-mail address and phone number.

We will process this data so we can deal with your enquiry or concern.  The reason we process this data is to ensure the proper administration of your enquiry and our business. When you register to try our products and services, and to receive information about our products and services, we will use this information to provide marketing literature about our products and services to you by email. The legal basis for us processing this data is that you have consented to such processing.

Notification Data: Where you subscribe to receive our email notifications and/or newsletters, we will process your data so that we can send such email notifications and/or newsletters to you.  If you prefer not to receive such communications please click here to unsubscribe.

The legal basis for us processing this data is that you have consented to such processing.

Regulatory Data: We may process your data if we need to do so in order to comply with our legal and/or regulatory obligations, so that we can protect the vital interests of you or another natural person.

The reason we will process such data is to protect the vital interests of you or another natural person.

 

Information we receive from other sources.

This is information we receive about you if you use any of the other websites we operate. In this case we will have informed you when we collected that data if we intend to share those data internally and combine it with data collected on this site. We will also have told you for what purpose we will share and combine your data. We are working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies).  We may receive Personal Information about you from these organisations.  Those organisations will have their own privacy policies detailing how they process Personal Information. 


Do we use 'cookies'?

Yes. Cookies are small files that a site or its service provider transfers to your computer's hard drive through your Web browser (if you allow) that enables the site's or service provider's systems to recognize your browser and capture and remember certain information. For instance, Intelligent Telematics uses cookies to maximize performance of our Website and to control type and frequency of ads.  We also use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services.

Most browsers automatically accept cookies and you may manually disable them. For more information on disabling cookies, go to the “help” menu on your browser. For more information about cookies, please visit http://www.allaboutcookies.org/cookies/.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser's Help Menu to learn the correct way to modify your settings.

If you turn cookies off, some of the features that make your site experience more efficient may not function properly.

 

How do we use your information?

We may use the information we collect from you in the following ways:

  • To personalize your experience and to allow us to deliver the type of content and product offerings in which you are most interested.
  • To send periodic emails regarding your order or other products and services.
  •  To follow up with you after correspondence (live chat, email or phone inquiries).
  • We may receive and store certain types of web site usage information whenever you visit the Website. For example, we may collect the page served, time, source of the request, type of browser making the request, preceding page view, and other similar information. We may send one or more cookies to your computer or other device. We use cookies to study and improve the quality of the Our Services, including for storing user preferences, improving search results, and tracking user trends. In addition, our servers may record information that your browser automatically sends whenever you visit the Website (“Server Logs”). These Server Logs may include information such as your web request, Internet Protocol (IP) address, browser type, browser language, the date and time of your request and one or more cookies. When analyzed, web site usage information helps us determine how visitors arrive at the Website, what type of content is most popular, and what type of visitors are interested in particular kinds of content.

 

Privacy Policy for Our Services  

This section explains what Personal Information Intelligent Telematics collects and how we use, store and protect the information gathered from your use of  Our Services.

Collection and Use of Information

Intelligent Telematics generally collects Personal Information from clients and prospective clients in connection with providing Our Services. For example, in order to access our Services users are required to enter and use Intelligent Telematics-issued license credentials which specifically identify the user. We will use this information in order to create and maintain billing and other business records and for other legitimate purposes and will generally store this information so long as we maintain a business relationship with our client and for a reasonable time after the termination of the business relationship.

Our Services  also collect non-personally identifiable information. For example, Our Services  automatically create logs on the queries you make and the data you access, obtain or generate when using the Our Services . We generally use this information in statistical and aggregate formats to assess the effectiveness of  Our Services  and to make it better and easier to use

We may process the following data about you:

What Personal Information might you supply to us?

How and why we process your Personal Information:

 

Account information: Information about you which relates to your, or your employer’s account with us. This information may include your name, your email address, your telephone and/or mobile number, your vehicle registration numbers, dashcam footage, your vehicle GPS data, and your driver information.

We will process this data to maintain your account with us, to provide our services to you, to communicate with you and to back up our database.  The reason we process this data is to ensure the proper administration of your account and our business and, where you have entered into a contract with us, for the purposes of fulfilling our contract with you.

 

Transaction Data: If you purchase goods and/or services from us, you will need to provide certain information to us so that we can supply those goods / services to you.  The information you supply to us may include your name, your contact details, your card details and other information relevant to your transaction

We will process that data in order to perform our contract with you and to fulfil the transaction.  This is also our reason for processing the data (our legitimate interest).

 

Notification Data: Where you have purchased goods/services from us, we will process your data so that we can send email notifications to you. 

The legal basis for us processing this data is that you have consented to such processing

 

Regulatory Data: We may process your data if we need to do so in order to comply with our legal and/or regulatory obligations, so that we can protect the vital interests of you or another natural person.

The reason we will process such data is to protect the vital interests of you or another natural person.

 

Information we receive from other sources.

This is information we receive about you if you use any of the other websites we operate or the other services we provide. We are working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies).  We may receive Personal Information about you from these organisations.  Those organisations will have their own privacy policies detailing how they process Personal Information. 

 

 

Use of Cookies

In some cases, we use cookies on the Services to enable our systems to recognize your preferences and settings. We also use cookies to ensure authorized access to client-specific secure content and reports. When accessing client-specific secure content, you are acting as a representative of your company and your interactions with our site in this capacity are governed by our relationship agreement with your company.

Additional Privacy Information Applicable to all Intelligent Telematics Websites and Services

 

How do we protect your information?

We take commercially reasonable security measures to protect the information in our care from loss, misuse, alteration or destruction.  However, no method of transmission over the Internet or method of electronic storage is 100% secure; therefore, we cannot guarantee absolute security.

We implement a variety of security measures when a user enters, submits or accesses their information to maintain the safety of Personal Information. Your Personal Information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.

We never ask for credit card numbers. All payment transactions are processed through a certified Payment Card Industry (PCI) gateway provider, encrypted via Secure Socket Layer (SSL) technology, and are not collected, stored or processed on our servers.

 

Where do we store your Personal Information?

We will always try to ensure that your Personal Information is processed within the European Economic Area.  In some circumstances this will not be possible.  In circumstances where it is necessary for us to transfer your personal outside the European Economic Area, we will only transfer such Personal Information to third parties where we have carried out due diligence on such third parties to ensure they will protect your Personal Information using similar standards and safeguards as we have.  We will also have contractual provisions in place with such third parties to ensure your Personal Information is protected.  Such contractual provisions will be based on the standard contractual clauses approved by the European Commission for the transfer of data outside the EEA or such other appropriate standards as are required from time to time by the European Commission or the UK Government.  You consent to the transfer of your Personal Information outside of the EEA, as long as we comply with these requirements. 

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Information, and we will maintain appropriate technical and organisation measures to protect your Personal Information, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. 

 

Storage and deletion of Personal Information

Any Personal Information that we process will be deleted from our systems once we have completed the purpose for which we were processing the Personal Information. In some cases, the purpose for which we are processing your Personal Information will last for a considerable period (for example, if you are a long term customer of ours, we will need to store your data until our relationship with you comes to an end).

We will determine the period for which we need to retain your data, acting reasonably, and taking into consideration a number of factors such as your relationship with us, your engagement with us, and the fulfilment of contracts we have with you. 

We may need to retain your Personal Information where this is necessary to comply with our legal or regulatory obligations, or to protect the vital interest or the vital interests of another natural person.

 

Third-party disclosure

Although we do not sell or trade your Personal Information to outside parties, we may use and/or share such information as described below:

 

●         We may employ other companies and individuals to perform functions on our behalf.  Examples may include providing technical assistance and hosting services.  These other companies will have access to such information only as necessary to perform their functions and to the extent permitted by law.

 

●         In an ongoing effort to better understand our products and services, we may analyze such information in aggregate form in order to operate, maintain, manage, and improve our products and services.  This aggregate information does not identify you personally.  We may share this aggregate data with our affiliates, agents, and business partners. We may also disclose aggregated user statistics in order to describe our products and services to current and prospective business partners and to other third parties for other lawful purposes.

 

●         We may share some or all of such information with any of our subsidiaries, joint ventures, or other companies under common control with us.

 

●         As we develop our businesses, we might sell or buy businesses or assets.  In the event of a corporate sale, merger, reorganization, sale of assets, dissolution, or similar event, such information may be part of the transferred assets.

 

●         To the extent permitted by law, we may also disclose such information: (i) when required by law, court order, or other government or law enforcement authority or regulatory agency; or (ii) whenever we believe that disclosing such information is necessary or advisable, for example, to protect the rights, property, or safety of us or others.

 

●         We collect data for customizing content to provide more valuable information more quickly or help you in the evaluation of our products and services and may use cookies to create a more customized experience for our users and customers. We may utilize tracking pixels (e.g. Google Analytics, Hotjar) to aid in measuring and tracking where website traffic is coming from and to track the performance of web pages and experiences. We may use remarking pixels from Facebook and Google to aid in customized, targeted follow-up advertising, and in order to do this we may disclose certain personal data to Facebook and/or Google to facilitate this.  We will only do this where you have consented to use transferring your personal data to third parties for these purposes.

 

●         We use third-party analytics services to help understand your usage of our services. In particular, we provide a limited amount of your information (such as your email address and sign-up date) to Intercom, Inc. (“Intercom”) and utilize Intercom to collect data for analytics purposes when you visit our website or use our product. Intercom analyzes your use of our Website and/or product and tracks our relationship so that we can improve our service to you. We may also use Intercom as a medium for communications, either through email, or Intercom collects publicly available contact and social information related to you, such as your email address, gender, company, job title, photos, website URLs, social network handles and physical addresses, to enhance your user experience.

 

·       We may submit information through third-party connector services (e.g. Zapier). In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us.

 

Third-party links

Occasionally, at our discretion, we may include or offer third-party products or services on our Website. These third-party sites have separate and independent privacy policies. We have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

 

Google

We use Google Adsense Advertising on our Website. Google's advertising requirements can be summed up by Google's Advertising Principles. They are put in place to provide a positive experience for users: https://support.google.com/adwordspolicy/answer/1316548?hl=en


Google, as a third-party vendor, uses cookies to serve ads on our Website. Google's use of the DART cookie enables it to serve ads to our users based on previous visits to our Website and other sites on the Internet. Users may opt-out of the use of the DART cookie by visiting the Google Ad and Content Network privacy policy.


We have implemented the following:

       Remarketing with Google AdSense

       Google Display Network Impression Reporting

       Demographics and Interests Reporting

       DoubleClick Platform Integration

 

We, along with third-party vendors such as Google, use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions and other ad service functions as they relate to our website.


Opting out
Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add on.

 


How does our site handle Do Not Track signals?

We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.

 

Your rights

Under UK data protection laws you have the following fundamental rights:

  • The right to access the Personal Information we hold about you;
  • The right to have your Personal Information corrected if there are errors or inaccuracies in it, or your Personal Information is incomplete;
  • The right to restrict the processing we carry out in relation to your Personal Information;
  • The right to object to the processing we carry out in relation to your Personal Information;
  • The right to have the Personal Information we hold about you provided to you in a useable format;
  • The right to complain to a supervisory authority (in the UK this is the Information Commissioner’s Office) about how and/or why we are processing your Personal Information;
  •  The right to tell us you no longer consent to us processing your Personal Information. In practice you will usually agree in advance to us using your Personal Information for marketing purposes and if you no longer wish us to use your Personal Information for marketing purposes, you can opt out of receiving such marketing messages at any time.  You can do this either by unsubscribing from the marketing messages we send you, notifying us in writing at dataprotection@intelligent-telematics.co.uk  or updating your marketing preferences here

You can ask us to provide you with details of any Personal Information we hold about you.  You may be required to pay us a fee for supplying this to you.  Until 25th May 2018, this fee is £10.  After 25th May 2018 you do not have to pay us a fee to access your personal data unless we believe your access request is unfounded, repetitive or excessive.  In this case we may charge you a reasonable fee to access your personal data or we may decide not to comply with your request.  We will notify you if this is the case. We will require you to provide appropriate evidence of your identity before we respond to your request.  Typically this identification evidence will be a photocopy of your passport or photo driving licence, which a solicitor or bank has certified as being a true copy of the original and a copy of a recent utility bill detailing your current address.

Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any Personal Information to these websites.

If you think that any of the data we hold about you is incorrect or inaccurate, you can contact us to correct such data.  Please contact us at dataprotection@intelligent-telematics.co.uk for these purposes.

 

Children’s Privacy - COPPA (Children Online Privacy Protection Act)

We do not specifically market to children under the age of 13 years old. If we discover that a child under the age of 13 has supplied Personally Identifiable Information to us without his/her parent’s consent, we will use reasonable attempts to ensure that this information is deleted from our system.


If at any time you would like to unsubscribe from receiving future emails, you can email us at: dataprotection@intelligent-telematics.co.uk

 

Changes to Our Privacy Policy

Intelligent Telematics may change and update this Privacy Policy at any time. Any change or update to this Privacy Policy will be posted on our Website under “Privacy Policy” at least 30 days prior to implementation. Your continued use of the Our Services  after the effective date of any changes will constitute your acceptance of all of the changes.

 

Information about us

This privacy policy relates to Intelligent Telematics (Europe) Limited.  We are a company registered in England and Wales with company number 10833422.  Our registered office address is at IT House, 9 Commerce Park, Brunel Road, Theale, Reading, RG7 4AB.  Our affiliates are IT Holding Company LLC and IT Acquisition Company LLC.  We can be contacted by post at the above address, by phone 0845 548 5477 or by email sales@intelligent-telematics.co.uk.

Our data protection officer can be contacted at dataprotection@intelligent-telematics.co.uk

 

Contacting Us

 

If there are any questions regarding this Privacy Policy, you may contact us using the information below.

intelligent-telematics.co.uk

IT House

9 Commerce Park

Brunel Road

Theale

Reading

England

RG7 4AB

0845 548 5477

dataprotection@intelligent-telematics.co.uk


Last Edited on 16 May, 2018